Clarity in roles and responsibilities with the RACI matrix
Would you like to start working with open educational resources and form a team that takes sharing and reuse within your institution to the next level? Then use the Responsibility Matrix (RACI) to clarify who does what with open educational resources within your institution for better coordination and collaboration. Please note: the matrix is only available in Dutch.
Wat?
The responsibility matrix (RACI) for the lifecycle of open educational resources helps institutions gain insight into the roles, tasks and responsibilities involved in organising support for open educational resources.
Voor wie?
The tool has been developed for educational institutions in secondary vocational education and higher professional education that are actively involved in open educational resources or wish to start doing so. Policymakers, support staff, teachers, library staff and project leaders in particular can benefit from it. It helps to gain insight into the support required and to embed that support structurally within the organisation. In this way, sharing and reusing open educational resources becomes not only a good idea, but a natural part of everyday educational practice.
Samenvatting
Npuls' OpenUp incentive scheme encourages collaboration between vocational colleges and universities of applied sciences to widely use and share open educational resources. Strong internal support is crucial in this regard. The Support working group therefore developed a practical tool based on the Open Educational Resources Life Cycle, with a RACI matrix as an aid to clearly dividing responsibilities.
The institutions that collaborated in the working group are: Alfa-college, ROC Gilde, ROC van Amsterdam, Summa College, Zadkine, Graafschap College, Fontys University of Applied Sciences, Hanze University of Applied Sciences Groningen, Saxion University of Applied Sciences, Inholland University of Applied Sciences, Arnhem and Nijmegen University of Applied Sciences (HAN) and Rotterdam University of Applied Sciences.
The tool offers two variants: one for senior secondary vocational education (MBO) and one for higher professional education (HBO). It helps institutions to design their own support structures.
The basis for this is the Open Learning Materials Life Cycle, the model used by Npuls to describe the phases in which learning materials are developed, shared and maintained. Each phase has specific tasks and associated roles.
An important tool within the tool is the responsibility matrix or RACI table:
- Responsible (R): actually performs the task.
- Accountable (A): has final responsibility for the result.
- Consulted (C): is actively consulted during the process.
- Informed (I): is informed of the progress or result.
This matrix clarifies who does what, prevents ambiguity and ensures better coordination and cooperation. This way, tasks do not remain undone and the right people are involved at the right time.
Two variants of the matrix have been developed:
1. A Content Creation Team responsibility matrix for senior secondary vocational education (MBO)
2. A Library Team responsibility matrix for higher professional education (HBO).
Both serve as practical examples that institutions can adapt to their own context and organisation.